Support Deputy - Intl Nigeb Web
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About Us
About Us
Support and Human Resources Deputy
The Support and Human Resources Deputy at the National Institute of Genetic Engineering and Biotechnology (NIGEB) plays a crucial role in fostering a productive and efficient research environment. This department is responsible for providing comprehensive support to the research and technology sectors of the institute.
The responsibilities of this department are diverse and encompass a wide array of functions, including the coordination of specialized training, the provision of laboratory infrastructure, and the procurement of essential research materials. Moreover, the department is actively involved in facilitating the smooth execution of research activities by ensuring the availability of necessary resources and creating a supportive environment for researchers.
The Support and Human Resources Deputy is committed to upholding the institute's policies and procedures, maintaining accurate personnel records, and ensuring the proper management of facilities. It also oversees the financial operations, ensuring transparency and accountability in all transactions.
In essence, the Support and Human Resources Deputy serves as the backbone of NIGEB, enabling researchers to focus on their scientific endeavors by providing unwavering support and ensuring a conducive research environment.
Responsibilities
Responsibilities
The Support and Human Resources Deputy at NIGEB shoulders a wide range of responsibilities crucial to the smooth and efficient operation of the institute's research and technology sectors. These responsibilities are carried out through its two main divisions: the Support and Human Resources Management and the Financial Management, along with their respective subordinate units.
1. Support and Facilitation of Research Activities:
Coordinating and facilitating access to specialized training programs for researchers.
Providing and maintaining essential laboratory infrastructure to support research endeavors.
Ensuring the procurement of necessary research materials and equipment through an efficient and specialized procurement system.
Creating a conducive research environment by providing the necessary resources and support, enabling researchers to focus on their scientific work.
2. Human Resources Management:
Implementing and enforcing institute policies and regulations, ensuring compliance and proper dissemination to relevant units.
Maintaining comprehensive personnel records, safeguarding the rights and benefits of employees.
Overseeing the upkeep of infrastructure, transportation, and accommodation for both local and international students and guests.
Ensuring the proper management and preservation of personnel documents and records.
Providing adequate welfare and support services to employees.
Continuously reviewing and improving work processes to enhance efficiency and productivity.
3. Financial Management:
Implementing sound financial management practices and ensuring the responsible utilization of financial resources.
Maintaining transparent and accountable financial relationships with employees and external entities.
Establishing effective communication and collaboration with governmental financial institutions and regulatory bodies.
Implementing and utilizing automated administrative and financial systems to streamline reporting, data access, and transparency.
Promoting efficient administrative and financial practices, fostering a culture of continuous improvement.
4. Administrative and Support Management:
Executing institute policies regarding administrative, employment, welfare, and general affairs.
Developing and implementing necessary administrative regulations, guidelines, and procedures.
Addressing employee misconduct and referring cases to the relevant disciplinary committees.
Planning and coordinating the recruitment and onboarding of new personnel, including faculty and non-faculty members.
Managing employee promotions and career advancements.
Maintaining a comprehensive personnel database and service records.
Providing logistical and operational support to various departments within the institute.
Developing and implementing employee welfare programs.
Overseeing and optimizing employment procedures.
Ensuring compliance with employment regulations and providing guidance to employees.
Collaborating in the development and maintenance of job descriptions, organizational charts, and staffing structures.
Monitoring employee attendance, overtime, and appointments.
Participating in relevant meetings and committees, providing input and suggestions.
Managing inventory and storage operations.
Handling employee welfare and retirement affairs.
Overseeing workplace safety and health, ensuring the proper use of equipment and resources.
Conducting performance evaluations for non-faculty staff.
Collaborating with security personnel to ensure the safety and security of facilities and assets.
Overseeing building maintenance and repairs.
Participating in budget planning for personnel expenses.
Carrying out any other tasks assigned by higher authorities.
In conclusion, the Support and Human Resources Deputy at NIGEB holds a diverse and critical portfolio of responsibilities, all geared towards providing a robust support system for the institute's research and technological advancement mission.
Key Activities
Key Activities
Key Activities
The Support and Human Resources Deputy at NIGEB is engaged in a variety of key activities that are vital for the overall functioning and success of the institute. These activities are aimed at providing comprehensive support to the research and technology sectors, ensuring the well-being of employees, and maintaining a robust and efficient infrastructure.
1. Supporting Research and Innovation:
Facilitating Access to Specialized Training: The department actively coordinates and promotes opportunities for researchers to participate in specialized training programs, fostering their professional development and enhancing their research capabilities.
Providing State-of-the-Art Infrastructure: The department is responsible for providing and maintaining cutting-edge laboratory facilities and equipment, ensuring that researchers have access to the necessary tools and resources to conduct their research effectively.
Ensuring Efficient Procurement: A streamlined and specialized procurement system is in place to ensure the timely acquisition of essential research materials and equipment, minimizing delays and maximizing efficiency.
2. Human Resources Management:
Upholding Regulations and Rights: The department is committed to implementing and enforcing institute policies and regulations, ensuring a fair and transparent work environment while safeguarding the rights and benefits of all employees.
Maintaining Comprehensive Records: Meticulous record-keeping is a priority, with the department maintaining comprehensive personnel records and ensuring the proper management and preservation of all employee-related documents.
Prioritizing Employee Well-being: The department is dedicated to providing adequate welfare and support services to employees, fostering a positive and productive work environment.
3. Financial Management:
Ensuring Financial Transparency and Accountability: The department adheres to sound financial management practices, ensuring transparency and accountability in all financial transactions.
Building Strong External Relationships: The department actively collaborates with governmental financial institutions and regulatory bodies, fostering strong and mutually beneficial relationships.
4. Administrative and Infrastructure Support:
Maintaining Essential Infrastructure: The department oversees the upkeep of essential infrastructure, including transportation, accommodation, and building maintenance, ensuring a safe and functional environment for all.
Optimizing Resource Utilization: Continuous efforts are made to optimize the utilization of resources, ensuring efficiency and minimizing waste.
Promoting Workplace Safety: The department prioritizes workplace safety and health, implementing measures to ensure the well-being of all employees and the responsible use of resources.
In summary, the Support and Human Resources Deputy at NIGEB is actively involved in a wide range of key activities that are essential for the smooth operation of the institute and the advancement of its research and technology mission.
Organizational Structure
Organizational Structure
The Support and Human Resources Deputy at NIGEB is structured to ensure efficient and effective support for the institute's research and technology activities. The department comprises two main divisions, each with specific responsibilities and subordinate units.
1. Support and Human Resources Management:
This division is responsible for the overall management of human resources, administrative affairs, and general support services. It comprises several units, including:
Personnel Affairs: This unit handles all matters related to employee recruitment, onboarding, performance management, benefits, and welfare.
Administrative Affairs: This unit oversees administrative tasks, including document management, correspondence, and general office administration.
General Services: This unit provides support services such as transportation, accommodation, and facility maintenance.
2. Financial Management:
This division is responsible for the financial operations of the institute, ensuring transparency, accountability, and sound financial management practices. It includes units such as:
Accounting: This unit handles all accounting functions, including budgeting, financial reporting, and auditing.
Procurement: This unit manages the procurement of goods and services, ensuring compliance with regulations and best practices.
Financial Control: This unit monitors financial transactions, ensures compliance with financial regulations, and manages financial risks.
3. Other Units:
In addition to the two main divisions, the Support and Human Resources Deputy also oversees other units that provide essential support services, including:
IT Unit: This unit provides IT support, manages the institute's network infrastructure, and maintains its website.
Maintenance Unit: This unit is responsible for the maintenance and repair of facilities and equipment.
Warehouse Unit: This unit manages the institute's inventory and storage operations.
This organizational structure enables the Support and Human Resources Deputy to provide comprehensive support to the institute's research and technology sectors, ensuring a conducive and productive environment for scientific endeavors.
Our Services
Our Services
Our Services
The Support and Human Resources Deputy at NIGEB provides a wide array of services to support the research and technology sectors of the institute, ensuring a smooth and efficient operation. These services are designed to meet the diverse needs of the institute's personnel and contribute to a conducive and productive work environment.
1. Human Resources Services:
Recruitment and Onboarding: The department manages the recruitment process for new employees, including advertising vacancies, screening applications, conducting interviews, and onboarding new hires.
Performance Management: The department oversees the performance management process, providing support and guidance to employees and supervisors to ensure that performance goals are aligned with the institute's objectives.
Employee Benefits and Welfare: The department administers employee benefits programs, including health insurance, retirement plans, and other welfare schemes.
Training and Development: The department coordinates and facilitates access to training and development programs to enhance employee skills and knowledge.
Employee Relations: The department provides guidance and support to employees and supervisors on employee relations matters, ensuring a harmonious and productive work environment.
2. Administrative Services:
Document Management: The department manages the institute's documents and records, ensuring proper storage, retrieval, and disposal.
Correspondence: The department handles incoming and outgoing correspondence, ensuring timely and accurate communication.
General Office Administration: The department provides general office administration support, including managing office supplies, equipment, and facilities.
3. Financial Services:
Budgeting and Financial Planning: The department assists in the preparation and monitoring of the institute's budget, ensuring that financial resources are allocated effectively.
Accounting and Financial Reporting: The department maintains accurate financial records, prepares financial reports, and conducts audits to ensure financial transparency and accountability.
Procurement: The department manages the procurement of goods and services, ensuring compliance with procurement regulations and best practices.
4. IT Services:
Network Management: The department manages the institute's network infrastructure, ensuring reliable connectivity and data security.
Website Maintenance: The department maintains the institute's website, ensuring that it is up-to-date and accessible to users.
Software Support: The department provides support for various software applications used by the institute's personnel.
5. Other Services:
Facility Maintenance: The department oversees the maintenance and repair of the institute's facilities, ensuring a safe and functional work environment.
Transportation: The department provides transportation services for employees and guests, ensuring convenient and efficient travel.
Accommodation: The department manages accommodation facilities for students and guests, ensuring comfortable and affordable lodging.
In conclusion, the Support and Human Resources Deputy at NIGEB offers a comprehensive suite of services designed to support the institute's research and technology mission. These services contribute to a productive and efficient work environment, enabling researchers and staff to focus on their core responsibilities.